Dutton/Brady Board Minutes

September 27, 2021

 

The regular board meeting of the Board of Trustees of School District #28C was called to order at 7:04 pm by Chairman Orrie Gondeiro with Clint Ellsworth, Mary Erickson, Mike Clark,  Superintendent Erica Allen, Principal Jeremy Locke, Asst. Clerk Esther Clark, AD Reid Michel were in attendance.  Also present were Linda Michel, Lisette Hofer, Lori O'Dell, Seniors Joshua Castaneda, Jake Feldmann, Gavin Sealey, Kellan Doheny, and John Baringer. 

 

The Pledge of Allegiance was recited.

 

Clint moved and Mike seconded to approve the minutes of the last meeting, August 20, 2021 as presented. Motion carried unanimously. 

 

Lisette Hofer presented a possible itinerary for the 2022 Senior Class trip to Salt Lake City, Utah, March 17th-20th. Itinerary included cost for travel, lodging, meals, activities. Lisette asked permission unofficially to purchase Jazz basketball game tickets and reserve the AirB&B. Board approved for Lisette to purchase the basketball tickets and AirB&B. 

 

The NHS report was given by Jake Feldmann. The students and teachers will work together in the Community Fall Clean Up for Dutton residents. In the spring NHS will host a Spring Clean Up for Brady residents.

 

The Student Council report was given by President Jake Feldmann. He announced that Tyler Ellsworth was elected Vice President, Chloe Sealey as Secretary, and Jayden Bucher as Treasurer. The Student Council is looking into various fundraisers for the upcoming year, striving to do positive things for the community and working with Pepsi to offer healthier options for students and staff. 

 

Public comment - Lori O'Dell expressed concerns over the new dress code and asked that the Board please review it again. 

 

Clint moved and Mike seconded to pay the bills covered by Claim warrants #5613-5656 and Payroll warrants #8662-8694 for August and September 2021. Motion carried unanimously. Clint moved and Mary seconded to approve to void check #5560 to Crescent Electric due to overpayment. Motion carried unanimously. Esther gave the extra-curricular report for September. Discussion to use 2021 and 2020 class funds to purchase Track & Field a new canopy tent. Mary moved and Clint seconded to approve the extra-curricular report as presented. Motion carried unanimously. Budget summary was not available. It will be emailed.

 

Reid reported that the football season is going well so far. The volleyball team, though young, is doing well working together. Reid and Linda attended a division AD meeting in early September. They have permission for JH BB to play 8C in the spring. The position for the girls BB assistant coach is now closed. We had one applicant and Reid will make arrangements to set up a 

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committee to interview the applicant. We will wait and see about wearing masks during BB season. Some schools are requiring masks at games now. District BB will be held in Conrad this year. 

 

Principal Jeremy Locke reported that dental and vision screenings are in the planning process and hoping for the end of September. He has been working with the health department to provide additional health training for our 4-8th grade students. The Afterschool Program started on September 15th. Mrs. DeMars is heading this up and has two individuals helping her this year. STEM will be the focus. iReady diagnostics have begun and will continue for two weeks. Acadience testing will take place at the beginning of October. We are discussing a new social studies curriculum and he is working with a group of teachers to standardize ELA writing skill expectations school wide. And Mrs. Goodell has worked with teachers on implementing the new science curriculum and providing lab opportunities for 3-6th grade students. 

 

Superintendent Allen gave the following report to the trustees. The concrete repair work behind the shop is finished and Cliff will put a water seal on it. Maddox Roofing will be here to fix the roof over the main office and HS hallway within the next month. TC Glass was here last week sealing and tightening up screens and windows for the winter and caulking all the shop windows. Bruco will replace the north wall of pads in the gym. Payne West performed an annual inspection of our building and school grounds. They shared some ideas on how to run power strips in the shop, asked us to add rails to auditorium stairs, and a couple of ideas regarding playground safety. The new white boards  have arrived and the company will be here Thursday to install them. ESSER III grant has been submitted and approved. The board gave Ms. Allen permission to help the Public Health Dept. contract trace when a positive case is confirmed in our school and administration will then encourage parents to follow public health guidelines.

 

Clint moved and Mike seconded to approve hiring Bryan Schoonover as the JH Girls Volleyball Assistant Coach for the 21-22 school year. Motion carried unanimously. 

 

Mike moved and Clint seconded to hire Shanel Locke as a Substitute Teacher for the 21-22 school year. Motion carried unanimously. 

 

Mike moved and Clint seconded to approve hiring Kathy DeMars as director of After School Program for the 21-22 school year. Motion carried unanimously.

 

Clint moved and Mary seconded to approve hiring Alyssa Clark to work for the After School Program for the 21-22 school year. Clint and Mary voted yes. Mike abstained from the vote. 

 

Mike moved and Clint seconded to approve hiring Candice Kelly to work for the After School Program for the 21-22 school year. Motion carried unanimously.

 

 

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Mike moved and Clint seconded to approve Sherrill Nowlin's resignation as head cook effective September 10, 2021.. Motion carried unanimously. 

 

Clint moved and Mary seconded to approve hiring Jennifer Brant as the Head Cook for the 21-22 school year. Motion carried unanimously. 

 

Mike moved and Clint seconded to approve Jeremy Locke, Esther Clark, Linda Michel, Keely McDonald, Cal Sand, Tom Tranmer, and Lisa Michel to hold VISA credit cards for the 21-22 school year . Motion carried unanimously. 

 

Mary moved and Mike seconded to approve the Cenex Annual Propane Contract for 27,500 gallons at $1.79/gal for $49,225.00 for the 21-22 school year. Motion carried unanimously. 

 

Clint moved and Mike seconded to approve the 2nd reading of policies #2170, #2170P, #2600, #2600P, #2600F, #3121, #3150, #3510. Motion carried unanimously.

 

Clint moved and Mike seconded to approve the Continuing Safe Return to School Plan for the 21-22 school year.  Motion carried unanimously. 

 

The next regular board meeting will be held Monday, October 18, 2021. 

 

Chairman Orrie Gondeiro adjourned the meeting at 8:39 pm.

 

Chairman Orrie Gondeiro reopened the meeting at 8:42 pm to read and review the minutes from the September 7th, 2021 special meeting. Mike moved and Mary seconded to accept the minutes as written. Motion carried unanimously. 

 

Chairman Orrie Gondeiro adjourned the meeting at 8:44 pm. 

 

ATTEST __________________________________                    DATE_________________

                                                                  Clerk

 

              __________________________________

                                                                  Chairman

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December 14, 2020

 

The regular meeting of the Board of Trustees was called to order at 7:00 PM in the High School Tech room by Chairwoman Mary Erickson with Orrie Gondeiro, Mike Clark, Clint Ellsworth, Leigh Grey, Supt. Erica Allen and Clerk Betty Brumwell present.  Also present were Senior Students Chance Ostberg and Tyce Erickson.  Members of the staff and public attended the meeting via the computer. The Pledge of Allegiance was recited.

 

Orrie moved and Mike seconded to approve the minutes of the last meeting, November 16, 2020 as presented. The motion carried unanimously. 

 

Clint moved and Leigh seconded to approve Claims warrants #5063-5174, and Payroll warrants #8358-8400 inclusive. The motion carried unanimously. Clint moved and Mike seconded to approve the extra-curricular report as presented.  The motion carried unanimously. 

 

Clint moved and Mike seconded to void Payroll #8149 and #8181 due to the death of Mr. Hitchcock. The motion carried unanimously. Mike moved and Orrie seconded to approve the Extra-curricular report and actions as presented. The motion carried unanimously. Budget summaries were presented for comparison for December 2020 and December 2019.

 

Betty and Erica reported that the 2019-20 audit went well. Mary listened in on the exit conference.

 

PUBLIC COMMENT:    NONE

 

Tyce Erickson gave a student council report.  *The council has put into place that every Wednesday students can wear hats and pay $1.  *Planning Christmas party has been taking place.  HS students will go to Choteau bowling. After pizza for lunch, they will return to the school for a movie party and corn hole tournament in the gym.  *Mary recommended that the student council work on establishing a student behavior model, especially relating to on line learning.  

 

Tyce and Chance Ostberg gave an update on the Senior trip.  There will be no horseback riding because insurance doesn't cover this activity.  They will go to Seeley Lake instead. They would like to plan Graduation outside on the football field. Although it is weather dependent, there would be more room. If weather doesn't cooperate, the ceremony will be inside.  

 

Reid Michel gave the AD report:  There is a Titan football board meeting on January 13, in Power, * JH Basketball has finished for now, but 8C may add games in the spring.  *HS Basketball update: Augusta has entered into a co-op with Fairfield.  We were able to pick up games with Foothills Christian school and the Fairfield B squad. The rules for fans coming into games will be on going.  Reid received authority from the Trustees to enforce mask wearing with consequences *The District tournament site is up in the air. *The annual MHSA meeting will be virtual. *Speech/Drama meets are held remotely at this time.  Our team took 2nd at the first meet. There were 2 students from D/B, and 2 from Power.  Matt Sutherland, the coach, explained how meets are being held.  There are a lot of hurdles. 

 

Karen Lee gave her report via computer:  Teachers have been working on December benchmark testing for I Ready *NAEP postponed the test until next year.  *The WIDA assessment test will take place shortly.  Hutterite students take this test until exited.  *Midway will have no Christmas program this year. The Pondera program is Dec. 21.  There will be two separate programs by grade. *New teacher is in place at Midway, Jaydyn Child. *Mrs. Lee is looking through the colony cum files and will bring them back here for safe storage. *The district is working on purchasing Chromebooks for the colony schools so that each student has their own device. *Hearing screenings will take place at Midway. *There will be a student teacher at the Dutton Elementary School, Katie Dyer, beginning in January.   She will be with Mrs. Murray. The Dutton School Christmas program will be held virtually on December 18.  

 

Supt. Report Erica Allen's report included:  Mr. Juras has done a good job planning the Christmas program.  Students will perform on Thursday and it will be filmed. The Community watch party is Friday, Dec. 18 at 6:30. 

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 *The Underground storage tank needs an underground sensor which will hopefully be installed in January. *Dana and Seth continue to do a great job with sanitizing.  *Payne West conducted a safety inspection.  A few small fixes were suggested.  *The Projector and automated screen have been ordered with the Class of 2020 funds.  *The bus barn drawings were handed out for review.  *The Grey van is getting old, so since funds were available to purchase a van using Drivers ED MONEY, afterschool grant The van has been purchased. 

Coronavirus – We conducted HS remote last week using Google meet and following our remote learning plans. *Additional COVID funds came in from the state in the amount of $10, 724. We also received a technology grant for $4,998. *The After school grant of $20000 has been obligated *Staff development on trauma informed practices was held on December 4. *Tim Jergenson is working on Bus #10 and Bus #3.  The new activity bus has a crack in the roof still and the door not working correctly. We will take it back to Vans for further repairs, under warranty *The electronic Community sign hasn't been working.  We replaced the mother board and haven't had further problems. 

 

Orrie moved and Clint seconded to approve the Senior trip as presented. The motion carried unanimously.

 

Clint moved and Mike seconded to approve the purchase of the 2019 Dodge van for $20199.  The motion carried unanimously.

 

Orrie moved and Clint seconded to vote in favor of the MTSBA dues revenue estimate. The motion carried unanimously.

 

Mike moved and Clint seconded to hire Jaydyn Child as a teacher pending a successful background check. The motion carried unanimously.

 

Mike moved and Clint seconded to hire Grace Feldmann as substitute teacher pending a successful background check.   The motion carried unanimously.

 

Orrie moved and Clint seconded to hire Seth Storle as a custodian for the remainder of the year until June 30, 2021.   The motion carried unanimously.

 

Mike moved and Clint seconded to approve Policy 7220P on 3rd reading. The motion carried unanimously.

 

Clint moved and Orrie seconded to call for bids on the Bus Barn construction. The motion carried unanimously.

Bids are due one week before the March meeting.  They will be opened at the March 2021 meeting.

 

The next meeting of the Board will be January 18, 2021 at 7:00PM.

  

Chairwoman Erickson declared the Board to be in Closed session at 8:45 PM to conduct the annual superintendent evaluation because an individual's right to privacy clearly exceeded the public right to know.  The meeting returned to open session at 9:25 PM.

 

Clint moved and Orrie seconded to hire Erica Allen as superintendent for the 2021-22 school year. The motion carried unanimously.

 

Chairwoman Erickson adjourned the meeting at 9:26 pm.

 

Attest:   __________________________ _____________________________

Clerk Chairwoman

 

             ___________________________

Date

November 16, 2020

 

The regular meeting of the Board of Trustees was called to order at 7:00 PM in the High School Tech room by Chairwoman Mary Erickson with Orrie Gondeiro, Mike Clark, Clint Ellsworth, Supt. Erica Allen and Clerk Betty Brumwell present.  Also present were Senior Students Chance Ostberg and Tyce Erickson.

 

The Pledge of Allegiance was recited.

 

Orrie moved and Mike seconded to approve the minutes of the last meeting, October 19, 2020 as presented. The motion carried unanimously. 

 

Clint moved and Mike seconded to approve Payroll warrants #8329-8357 inclusive. The motion carried unanimously. Clint moved and Mike seconded to approve the extra-curricular report as presented.  The motion carried unanimously. 

 

Betty also reported that the Superintendent evaluation forms are in the packet to be filled out for the December meeting.   The Auditor will be at the school on November 30 to conduct the annual audit of 2019-20 books. 

 

Tyce Erickson– gave a report and alternate plan for the Senior Trip. If they can't go with Plan A because of COVID issues, Plan B is to take 3 day trips.  Day 1:  Great Falls, Day 2:  DeBoo Ranch-Valier, Day 3: Broadwater Helena.  They would take 2 vans and would not go in 3 straight days, but go during some of the Fridays in March and April.

 

AD REPORT:  Volleyball season ended and our team did not get to participate in the tournament because of COVID quarantines.  The evaluation is ready to go over with the coach.  The awards program for VB and FB will be virtual on November 17. Volleyball will be at 6 and Football at 7 * Football is over; it was a good year.  Coach evaluations are done   *Basketball games begin Jan 4 and practice starts Dec. 7.  Some weeks we will have 3 games in a week due to re-scheduling of conference games that were lost. JHBBall is going on now because available conferences moved to fall play and we were able to switch our schedule also because of the push back of the HS season. We have had 2 games so far and have 2 home games coming up. Limits are 60 visiting fans and 80 home fans. There will be no concessions for these games. *Speech/Drama has started. The first meet is December 5, and Dutton/Brady has 2 or 3 participants.  All meets will be held virtually.  

 

Elementary Principal Karen Lee reported:  The remote learning practice went well for the most part.  Teachers really worked with students ahead of time to prepare them*Parent Teacher Conferences, held virtually, went well and most parents attended. * The Veterans Day program was taped and letters and pictures were sent to veterans in the community. *How the Christmas program will be conducted is up in the air. There will be no program at Midway this year. *Book Fair response was very poor. *Interventions were discussed.

 

Supt. Erica Allen's report included:  Cliff has been moving snow. The Hot Water tank has had issues and Kronebush Electric came in to resolve the problems. Dana and Seth are doing a good job on sanitizing.  Someone said our school is by far the cleanest. The new office carpet has been installed and looks great.   *Mrs. Brant has done a really nice job getting the welding program going.  Additional Perkins grant applied for to enhance the project.  *Bus barn committee has met and narrowed down what the facility will look like. It is the hope to be ready to  go out for bid in December or January.  *Cement pad- the contractors' insurance would not insure the project, so Bob Scott wants to just write us a check and close the issue.  *COVID –  Dutton/Brady had 3 of the 8 remote students come back at 2nd quarter.  Edgenuity is expensive but a good program and Joni Gordon is doing a very good job organizing this learning. *The Remote learning practice showed administration that the schedule is more difficult for K-4 students. JH/HS students think if they aren't meeting in the after, it was isday off.  So, we will run our normal in school schedule to alleviate these issues in our next practice session. *In August, Dr. Allen applied for an After School grant. We received a $20,000 grant that must be spent by Dec. 31, 2020.   We are looking at purchasing supplies, playground equipment, etc.  It was determined all children will attend the program for free this year because of the grant. *Supt. Allen attended Title IX training.  She will be the Coordinator and final decision maker and Mrs. Lee will be the investigator. 

 

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*Buses are working well.  The new activity bus is running well, but there is a leak in the roof. Supt. Allen is working  with Davey Coach to complete repairs under warranty..  

 

*Technology – Talia comes in every 2 weeks and spends the day. She can remote in which is very helpful *The sign has been a problem, but we are looking for solutions.  *The Colonies are following the guidelines and all is going well.  

 

Mary Erickson reported:  The MREA Board had a meeting this morning and they are getting ready for the legislative session.  They are asking for feedback to the Governor about how remote would go if shut down.  Mary suggested leaving it up to the County Health Department. The general feeling is to keep kids in schools.  Most believe it is not the students who spread the disease, but adults who go out on the weekends.    We need to promote good PIR to legislatures.  Mary asked about furnishing laptops instead of chrome books for dual credit class participants.  

 

Mike moved and Clint seconded to accept the resignation of Amy Griffin as of November 24, 2020. The motion carried unanimously.

 

Orrie moved and Mike seconded to hire Lindsey Gonzales as a substitute teacher and wherever else in the school we need her, pending a successful background check.  The motion carried unanimously.

 

Mike moved and Orrie seconded to approve Policy 7220P regarding Title I funds on second reading. The motion carried unanimously.

 

Clint moved and Orrie seconded to approve the Title IX policies on third reading. The motion carried unanimously.

 

Orrie moved and Mike seconded to acknowledge that 16 students from our district are attending Conrad Schools. Parents of these children are Tammy Bartsch, Austin Orcutt, Helen Bingaman, Danele Dyer, Kinsey Seidler, Becky Kujava, Haley Denzer, Donna Sanders, Cyndi Howell.  The motion carried unanimously.

 

The next meeting of the Board is moved up one week to December 14, 2020 at 7:00 PM, Chairwoman Erickson adjourned the meeting at 8:14 PM.

 

ATTEST:  ___________________________ ___________________________

Clerk Chairwoman

 

                 ___________________________

Date

 

October 19, 2020

 

Chairwoman Mary Erickson called the regular meeting of the Board of Trustees to order at 7:00 PM with Clint Ellsworth, Orrie Gondeiro, Leigh Greyn, Mike Clark, Principal Karen Lee, Supt. Erica Allen and Clerk Betty Brumwell present.  Also present were Senior students Tyce Erickson and MacKaela Pulver.  Several staff and community members watched the meeting virtually. 

 

The meeting began with the Pledge of Allegiance.

 

Orrie moved to approve the minutes of the previous meeting, September 21, 2020 as presented.  Clint seconded and the motion carried unanimously.

 

Clint moved and Mike seconded to approve the bills paid with Claims Warrants #5013-5062 and Payroll warrants #8297-8328.  The motion carried unanimously. Clint moved and Orrie seconded to void Claims warrants #4985 & #4992.The motion carried unanimously. Clint moved and Leigh moved to approve the Extra-curricular report as presented. The motion carried unanimously. Budget summaries were compared for October 2019 and October 2020. 

 

No Public Comment

 

Tyce Erickson gave a Student council report. Their on-going fundraiser is to order for and fill the vending machines.  Tyce reported that they have tried to change the dress code and the student body said no. The council has met several times to develop plans for the school year.  Tyce then handed out the agenda and budget projection for the Senior Trip.   They are planning on going to the Bozeman area, leaving March 12,2021 at 9:00AM and returning March 15.  They plan to tour MSU, as well as participate in several activities in the area. There will be 14 students & chaperones.  The Trustees are OK with the plan, but would like to see more planning and work on the budget. They also asked the seniors to have a contingency plan for COVID and to show how much graduation money they will need. 

 

Reid Michel gave the AD report: Volleyball finishes up on Friday with a double header with Belt.  VB tournaments are scheduled, but they are still up in the air because of COVID.  There is an AD meeting tomorrow.  VB and FB awards will be virtual on November 17. *Titans are number 2 seed from the North. They are scheduled to play DSG in Power on October 24.  Reid discussed the ticket rules. Dutton/Brady could host a play-off game on Oct. 31, depending on weekend wins.   *Schools received a letter from MHSA saying that basketball games are postponed until January 4, 2021  ; there will be no pre-season games and 4 regular games will be missed. 

 

Principal Karen Lee reported:  Elementary has started interventions first thing in the morning, mostly with vocabulary work.  Mrs. DeMars takes over from there. *The elementary staff is having many discussions about remote learning.  It is a difficult thing for young students. Staff is trying to rough out what a day would look like if we go remote. Teachers want to be sure students are prepared. * Halloween has been modified but will happen. *There will be a Virtual book fair for 2 weeks in November. * Veterans Day program plans are being discussed. *There will be Virtual parent-teacher conferences on Nov. 2&3. *The elementary will have a student teacher next semester. *The colony NAEP test, will be given to Grades 4 & 8 at Midway and just grade 4 at Pondera.  *Administration is hoping Midway can return to school on Oct. 26.  

 

Supt. Erica Allen's report included:  Cliff has been keeping the football field in good shape in hopes of a play-off game.  Dana and Seth are doing a terrific job of sanitizing. *Mike and Clint met with Jim Greer and discussed the bus barn plans.  Plans are to put it out to bid in December. The thought is to build a shell for now and go from there as funds permit.       * 8 students are participating in remote learning using Edgenuity.  Mrs. Joni Gordon is doing a good job with the position. She meets with families once a week. *The district is planning for a remote incident,. Communication is key and we will rely on Email and the remind app. to communicate with parents. A schedule for HS and Elem.  is being developed so the remote learning can go smoothly. *Both colony schools have had to go remote.  Pondera first. It was hard because work fell to German teachers.  Pondera went back today.  They will be increasing sanitation procedures in the school. *Midway teachers tested positive but are keeping in contact with students. 

 

*Pre-school screening is usually done by the BSSNC.  Parents can call to have a screening, but there will not be a formal community screening .  *Teacher evaluations are beginning earlier because of COVID. 

 

*Suicide prevention training is required and Dutton/Brady did that on the last TTWD. Teton County has provided the  the Let's Talk app for students with mental health needs.  Last week the district had an assembly about Let's Talk. *Mrs. Allen took the Title IX training over MEA days.  There are a lot of changes *Our bus fleet is doing well.  

 

Mike moved and Leigh seconded to hire Lily Wahl as a substitute for the 20-21 school year.  The motion carried unanimously.

 

Clint moved and Orrie seconded to hire Mia Reiding as an after school student worker.  The motion carried unanimously.

 

Mike moved and Clint seconded to hire Earl Cunnington as a bus driver pending a successful background check.   The motion carried unanimously.

 

Mike moved and Clint seconded to Chelsea Wagner as a substitute in the district pending a successful background check.   The motion carried unanimously

 

Mike moved and Clint seconded to approve the Policy 7220P on first reading.

 

Clint moved and Mike seconded to approve the Title IX policies on second reading. The motion carried unanimously.

 

Mary stated that the Board feels all the staff is doing everything necessary to keep the school running.  It is very much appreciated. 

 

The next meeting of the Board will be November 16, 2020 at 7:00 PM.  Chairwoman Erickson adjourned the meeting at 

8:20 PM.

 

ATTEST:  ________________________________ _____________________________

Clerk                                                   Chairwoman

 

_________________________________

Date

September 21, 2020

The regular meeting of the Board of Trustees for School Dist. #28C was called to order at 7:00 PM in the HS Technology room by Chairwoman Mary Erickson with Clint Ellsworth, Orrie Gonderio, Principal Karen Lee, Supt. Erica Allen, and Clerk Betty Brumwell present.  The meeting was available to staff and community via Google Meet.  The meeting opened with the Pledge of Allegiance. 

 

Clint moved and Orrie seconded to approve the minutes of the last regular meeting, August 15, 2020 as presented. The motion carried unanimously.  

 

Clint moved and Orrie seconded to pay the bills covered by Claims warrants #4924-5012, Payroll #8245-8296 inclusive. The motion carried unanimously.

 

Orrie moved and Clint seconded to approve the extracurricular report as presented.  The motion carried unanimously.  Budget summaries from September 2019 and September 2020 were reviewed. 

 

There was No PUBLIC COMMENT.

 

AD Reid Michel was at the meeting to give his report:  Football games are being played and are going OK.  The Titans have played two games so far. Porta potties were rented for a month for Homecoming, and possibly playoffs. *Volleyball has had 1 game cancelled because we did not have enough players.  The Belt game will be a double header.  Home games are going OK and fans are obeying the rules. *There will be no JH VB tournament this year. *The 8C JH basketball teams will not let us into their league.  We are working  to schedule some games at that time on our own.  *Breanna (Dahlman) Ostberg has decided not to be a JH  track coach this year. 

Elem Principal Karen Lee reported:  I Ready testing is done here in Dutton for grades K-8.  The Colonies are both almost finished. Interventions begin next week. Follow up testing was completed to see where kids  reading levels really were when school began. Mrs. Lee is pleased with students growth, most were better than she thought despite the remote schooling in the spring. Friday there was follow up training on I Ready and it was very good.  A vocabulary program was purchased for the colonies to increase vocabulary. *NAEP randomly selected both colonies for testing.  NAEP will send a staff in to do all the testing *Amberly Stephens, Stacy Woodhouse and Karen will complete PAX training by computer soon. * MANDT training is also going to be taken by some of the staff. It is a program used to de-escalate students.  

Supt. Erica Allen's report included: Work on the grounds continues.  The FB field looks very nice.  Cliff is also working on the Legion house getting it ready to rent. Dana and Seth are working very hard on cleaning and sanitizing. Melissa Gemar helps with laundry.  There continue to be constant adjustments to best meet COVID demands.  *The Welding instructor from MSU Northern came down and was very impressed with the shop. We currently have six students in the dual credit welding program. *Mrs. Brant has taken over the shop program.  She fills the class time with many projects until we can begin the actual program. She can be certified with an emergency provisional license this year. The area Ag teachers and OPI are helping and providing her guidance.   Mrs. Brant is also working with MSU Northern on ag programs.  We are offering a welding class and Logan Fleshman, who is a certified welder, will oversee lab classes. Jennifer can advise FFA because we have had a long standing program and we can continue for 3 years without a certified teacher.  Area FFA programs are setting up small competitions and Jennifer would like to take kids to those.  This is OK with the Board but watch social distancing at competition and on the bus. *Jim Greer was in to finish the doors in the locker room and auditorium and Central Lock and Key also came back to change the locks on these doors *The Cement project is going to be turned into insurance by mutual agreement.  * Because of COVID  6 students have chosen to participate in school remotely.  Area schools have formed a Multidistrict consortium to hire a teacher to oversee online learners. Joni Gordon has been hired and she has about 40 students from 5 schools. *Staff participated in a virtual open house with parents.  It was not well attended live, but was recorded and shared with parents to view later.  Teachers did a nice job with their presentations.   It is being considered to take place once a quarter. K-12 staff are utilizing Google classroom once a week on to prepare students in case we have to go back to remote learning. *Cliff drew up and  measured for the bus barn. 

 

*This year at Midway Colony we needed all new teachers. Administration interviewed 3 people and one took the job. A paraprofessional was then hired to work out there. She worked for 2 weeks and said it just didn't work for her.  Scott Stevenson, a former Dutton/Brady teacher, agreed to come back and teach at Midway.  

 

*The Current senior class wanted to know if they could plan a trip for next spring.  Erica suggested they also come up with an alternate plan just in case their first choice doesn't work due to COVID restrictions. The Trustees agreed. *MCEL will be held virtually on October 15-16.   *Accreditation laws have been changed for this year because of COVID-19. We can use last year's accreditation criteria for the present year.*A grill guard has been ordered for the new activity bus.  

Orrie moved and Clint seconded to hire the following Extra-curricular positions:  The motion carried unanimously.  

 

Matthew Sutherland - School Play Esther Clark - Pep Club Advisor

Lisa Michel - Concessions Manager Keely McDonald - FCCLA, Senior Class Advisor

Jennifer Brant - FFA, Sophomore Class Advisor Luke Juras - Pep Band, Junior Class Advisor

Lisette Hofer - Annual/Paper, Junior Class Advisor Amberly Stephens - Student Council Advisor, JH Advisor

Tara Buttelman - Annual/Paper, Sophomore Class Advisor, Art Club Advisor

Todd Bishop - Senior Class Advisor Tom Tranmer - Freshman Class Advisor

Janet Goodell - Freshman Class Advisor Natasha Lettengarver - JH Advisor

Erica Allen - NHS Advisor

 

Clint moved and Orrie seconded to hire Jennifer Brant as a teacher for the 2020-21 school year. The motion carried unanimously.

Orrie moved and Clint seconded to hire Nicole Schuler as a 1/3/FTE teacher for the 2020-21 school year.  The motion carried unanimously.

Orrie moved and Clint seconded to hire Scott Stevenson as a teacher for the 2020-21 school year.  The motion carried unanimously.

Clint moved and Orrie seconded to hire Candice Kelly for the afterschool program for the 2020-21 school year. The motion carried unanimously.

Clint moved and Orrie seconded to approve the Title IX policies on first reading. Policy #s 3210, 3225, 3226, 3310, 5010, 5012 5015.  Updated Title IX laws went into effect nation wide on August 14th, 2020.  The changes in these policies reflect this update in law.  The motion carried unanimously.

Clint moved and Orrie seconded to grant special Graduation requirement waivers for two senior students.  These are both special circumstances. The JMG requirement is waived for student 1 due to a dual credit schedule and need to attend classes on campus at MSU.  Student 2 was primarily  home schooled through their freshman year and is now short on credits. The credit shortage was not discovered until August, at which time it was to late to take summer credits.  Waive .75 credit short. The motion carried unanimously.

Orrie moved and Clint seconded to appoint Supt. Erica Allen as the district representative to the BSSNC management board and vote on our behalf on all special education matters.  The motion carried unanimously.

Clint moved and Orrie seconded to approve the Multidistrict agreement to provide joint funding and operations for a remote learning co-op. This is a one-year agreement. The motion carried unanimously.

Clint moved and Orrie seconded to approve the distribution of premium dollars in the teacher Insurance pool as per the clerk's distribution. The motion carried unanimously.

Orrie moved and Clint seconded to declare that The Board of Trustees for School District #28C district will dispose of items which are considered obsolete, abandoned, undesirable or unsuitable for school district purposes by offering them for public sale. This sale will take place in the spring.  The motion carried unanimously.

Orrie moved and Clint seconded to declare 8 Music instruments as no longer of use to the district because they are obsolete, non-working and beyond repair.  The motion carried unanimously.

Orrie moved and Clint seconded to approve a Propane contract with MountainView Co-op for 29,000 gallons for the 2020-21 school year.  The motion carried unanimously.

Orrie moved and Clint seconded to approve an Individual Transportation Agreement to Steve Wahl to transport his student to Power and pick him up in Great Falls on Fridays. The motion carried unanimously.

Clint moved and Orrie seconded to approve the Student attendance agreement for Donnie Tyler's Child and Jamie Wakkinen's children to attend Power Schools.  The motion carried unanimously.

The next meeting of the Board will be October 19, 2020 at 7:00 PM.  Chairwoman Erickson adjourned the meeting at 8:15 PM.  

 

ATTEST:   ______________________________ ____________________________

Clerk Chairwoman

 

  _______________________________

Date

August 15,2020

 

The regular meeting of the Board of Trustees for School Dist. #28C was called to order at 7:00 AM in the HS Technology room by Chairwoman Mary Erickson with Clint Ellsworth, Leigh Greyn, Michael Clark, Supt. Erica Allen, and Clerk Betty Brumwell present.  The meeting was available to staff and community via Google Meet.  The meeting opened with the Pledge of Allegiance. 

 

Clint moved and Mike seconded to approve the minutes of the last regular meeting, July 20, 2020 as presented. The motion carried unanimously.  

 

Clint moved and Leigh seconded to pay the bills covered by Claims warrants #4882-4923 inclusive. The motion carried unanimously.

 

The Senior class of 2020 wishes to use their money to purchase a motorized screen and projector for the auditorium.

 

No Budget summaries were available for review.   There was No PUBLIC COMMENT.

 

Reid Michel gave the following AD report:  MHSA has written directives and rules regarding indoor competitions. Discussion was held on whether to allow spectators, even parents.  The Trustee stated that parents should be allowed to attend games.  *The football schedule has changed to eliminate non-conference varsity games so that exposure is limited. There will be no White Sulphur Springs or Noxon games. *The Volleyball schedule is unchanged.

 

Elementary principal, Karen Lee, gave her report virtually:  Kindergarten graduation is on the evening of August 17 on the football field *I Ready training for staff is on 8/24 and then they will return in Sept for more training after the diagnostic tests. *On Aug. 24 the elementary staff and specialty teachers will meet to come to agreement on a number of issues, including  times for specialty classes, recess, hand washing, masks, etc. *Lunch for the elementary students will be in 2 sessions. Mrs. Lee has met with both Hutterite German teachers and all colony teachers.  Midway Colony has 1 teacher and one paraprofessional.  Pondera has one certified teacher, one paraprofessional and we are looking for an aide. 

 

Supt. Erica Allen's report: Many thanks to staff for help with Brent Hitchcock's funeral. It went very well *The new carpet will be installed this week. The Football field is in good shape, shrubs along the east side of the school are down, Jim Greere installed the last of the new doors, and Central Lock will come back to finish their work on door locks. The cement projects not complete yet *Cliff measured for the bus barn, and drew up plans for us. *The Elders at Midway came to Erica about buying a lawn mower for their recess area. The Board said no because it is not our property to maintain.  *The Governor of Montana distributed $56,000 to Dutton/Brady for efforts dealing with the Coronavirus and that money needs to be spent by Dec. 31,2020. We plan to use the allocation for extra salaries and supplies such as air purifiers, desk shields for every student that they'll take with them from class to class.  The shields will probably not be used in cafeteria. We will continue to serve meals in the cafeteria. We will also purchase needed additional technology *The opening PIR days with staff will focus on regular in- school learning as well training needed for improved remote learning if we need to move to remote learning in the future.  Teachers will be consistently  using google classroom so if we go remote it won't be totally new to students or parents. Bill Gaffney will train teachers on Google classroom. *Mary will come on August 25 and deliver a board welcome and then the rest of the day will be spent on technical details.  *Bus inspections are done for first semester.  *The district lost a bus driver as well as teacher when Brent passed away. Melissa Castaneda will drive the afternoon route of #2 with the Traverse. *Scheduling with students was last Wednesday and it went well.  Linda and Amberly did a great job getting this done.  Brent's passing left a big hole in our schedule and Mrs. Allen is still working to fill the classes he taught.  She has talked to many people and gotten lots of ideas. *Several of the schools in our area are going to go together and hire ONE TEACHER to administer remote learning classes, using Edgenuity curriculum.  Students will need to sign up for at least one quarter at a time.  Right now we only have two HS students interested from here. This gives relief to our teachers to concentrate on in school classes.

 

Mike moved and Clint seconded to hire Abby Parnell as a paraprofessional for Midway colony for the 2020-21 school year.  The motion carried unanimously.

 

8/15/2020 page 2

 

Clint moved and Leigh seconded to hire Alyssa Clark as paraprofessional and after school director for the 2020-2021 school year.  The motion passed with Mary, Clint and Leigh voting YES and Mike abstained.

 

Clint moved and Mike seconded to hire Liz Dugan as paraprofessional until December 31, 2020.  The motion carried unanimously.

 

Mike moved and Clint seconded to hire Melissa Castaneda as paraprofessional and bus route driver for the 2020-2021 school year.  The motion passed with Mary, Clint and Mike voting YES and Leigh abstained.

 

Mike moved and Clint seconded to hire Seth Storle as custodian during the pandemic until December 31, 2020.  The motion carried unanimously.

 

Clint moved and Leigh seconded to hire Cliff Suek as a route bus driver for the 2020-21 school year. The motion carried unanimously.

 

Mike moved and Leigh seconded to hire Sara Linder Parkinson as a driver to MSDB for the 2020-21 school year.  The motion carried unanimously.

 

Clint moved to join the District 8c JH Basketball league pending 8C approval.   Mike seconded and the motion carried unanimously.

 

Mike moved and Clint seconded to approve the Staff handbook for 2020-21.  It is the same as last year.  The motion carried unanimously.

 

Clint moved and Mike seconded to set the 2020-21 Final Fund Budgets as follows and to set excess reserves at $28,477.67.  

General Fund $1,665,002.92 Transportation Fund $225,000 Bus Depreciation $257,771.60

Tuition Fund $11,166.00 Retirement Fund $215,000.00 Adult Education     $27,000.00

Technology $46,335.64 Flexibility Fund $60,294.60 Building Res.     $103,590.86

The motion carried unanimously.

Clint moved and Mike seconded to approve an Individual Transportation Contract to Adam Hemry for the 2020-21 school year. The motion carried unanimously.

 

The next meeting of the Board will be Monday, September 21, 2020 at 7:00 PM.  The meeting adjourned at 8:40 AM.

 

ATTEST:  __________________________________ _____________________________________

Clerk Chairwoman

 

___________________________________

Date

 

 

    

July 20, 2020

 

The regular meeting of the Board of Trustees for School Dist. #28C was called to order at 7:00 PM in the HS Technology room by Chairwoman Mary Erickson with Clint Ellsworth, Orrie Gonderio, Michael Clark, Supt. Erica Allen, Principal Karen Lee and Clerk Betty Brumwell present.  Trustee Leigh Greyn attended the meeting online. The meeting was available to staff and community via Google meeting.  The meeting opened with the Pledge of Allegiance. 

 

Clint moved and Orrie seconded to approve the minutes of the last regular meeting, June 22, 2020 as presented. The motion carried unanimously.  

 

Clint moved and Mike seconded to pay the bills covered by Claims warrants #4860-4881 and Payroll #8208-8244 inclusive. The motion carried unanimously.

 

Orrie moved and Clint seconded to approve the extracurricular funds report as presented. The motion carried unanimously.  

 

No Budget summaries were available for review.   There was No PUBLIC COMMENT.

 

The AD report was given as follows: The annual fall coaches' clinic has been cancelled. *the 10C voted to have JH basketball in the fall, so Reid called the 8C and they are happy to have us be part of their spring league. *MHSA will issue fall sport determinations next week.  For now, volleyball and football are moving forward as usual with practice beginning on August 13. *Sports physicals will be here on August 12 and concussion tests will also take place that day. * The Titan football co-op board meeting was held last week. For 2020-21, Orrie Gonderio is Chairman, Rhad Keel is Vice-Chair, Loren Dunk is Lead Superintendent, Merrill Parnell is lead AD. * The team did not attend any camps this summer due to the COVID situation. 

 

Elementary Principal Karen Lee reported: She has been talking with specialty teachers about next year's class schedule.  PE will be shortened in the elementary and classes broken out to meet COVID concerns. * the 2020 Spring Kindergarten graduation will be in the fall and plans are being made for that to happen.  *Stacy Woodhouse, who has taught at Simms for several years, is willing to teach in the 3rd & 4th grade next year. She will work out well in our district - Tedi and Stacy will work together in blocks for reading and math.  *Colony aides are being sought for Pondera and Midway.  *The elementary will begin the school year with some on-line component to build routine in case we need to move to remote learning again. There will be more training of staff and parents regarding online learning. 

 

Supt. Erica Allen's report included:  Maintenance: The staff has been working very hard and have completed many projects.  We are almost ready to open in the fall. *Bids were compared on the HS flooring and Central Flooring received the award. Central Flooring had higher quality carpet and would do any abatement for us.  Carpet will be installed on August 20. *The gym floor will be refinished this week. Cliff and Josh will work on the gym lights and wall insulation after the floor is done *Exterior Doors are painted and ready to be installed. Jim Greer will install the doors on Monday. *The Maintenance staff has done a great job! *The bus barn committee needs to meet to get the specifications put together so a call for bids can go out. Clint, Mike and Orrie will help Mrs. Allen with that task. *The district received a $5000 grant from No Kid Hungry to help the breakfast and lunch program.  Lisa Michel has done a nice job on the summer food program.  * A $5000 grant was received from 3 Rivers for technology.

 

Supt. Allen presented the Return to School Plan. The plan has input from teachers, parents,  board and administration. We plan to bring everyone back to the school buildings with COVID modifications. The plan will be a fluid document. In addition to the return to campus plan, a remote learning component was also written.  The plan is attached to these minutes. All of the area Superintendents are meeting this week and will hopefully be united in consistency of what will happen. 

 

An area wide Staff development event scheduled on August 17 was cancelled.  So, our staff will be here at the school for training. Administrators are planning to provide training to address issues that might arise upon return to school. *The new activity bus has had some warranty work completed. Cal has spent time with the salesman to learn about the new bus.  We might have to limit who rides the bus in order to comply with seating requirements. There are seatbelts on the bus, but they have not been mandated.  Cal prefers everyone wears the seatbelts. The Trustees agreed that seatbelts should be worn and coaches could help police this. *Tim Jorgensen has done the warranty work on Bus #4* Linda Michel and Amberly Stephens have been working with student schedules and online courses. There will be a parent meeting regarding online courses in August. *Expanding our Drug testing program has been put on hold for now.   

 

Orrie moved and Mike seconded to hire Stacy Woodhouse as a full time teacher for the 2020-21 school year.  The motion carried unanimously. 

 

Clint moved and Orrie seconded to transfer $5000 from the 2019-20 General Fund to the Compensated absences fund.  The motion carried unanimously. 

 

Mike moved and Orrie seconded to allow 4th grade students to participate in JH Volleyball and Boys/Girls basketball in 2020/21. The motion carried unanimously. 

 

Clint moved and Mike seconded to run the After School program in the 2020-21 school year as per the committee recommendations. The motion carried unanimously.  The program would run from 3:45 – 5:00 and have a cost of $2 per afternoon per child. and will focus on homework help  

 

Clint moved to adopt the Student handbook as presented.  Mike seconded and the motion carried unanimously.  Supt. Allen incorporated the new policies that have been adopted in the last year and re-organized the handbook. The motion carried unanimously. 

 

Orrie moved and Clint seconded to approve declaring the continuation of an emergency pursuant to 20-9-801 et seq for a duration of no longer than June 30, 2021 or when COVID-19 is no longer a threat.  The motion carried unanimously. 

 

Mike moved and Clint seconded to approve authorizing the district to provide offsite instruction if COVID-19 Infection Rates continue to rise and onsite instruction is not Feasible according to 20-9-211 (11) (G). The motion carried unanimously. 

 

Clint moved and Mike seconded to approve the continuation of an emergency pursuant to 20-9-801 et seq for a duration of no longer than June 30, 2021 or when COVID-19 is no longer a threat.  The temporary policies that support this motion are #1900, 1902, 1904, 1905, 1905P, 1906, 1907, 1908, 1908F, 1909, 1909P. The motion carried unanimously. 

 

Mike moved and Orrie seconded to authorize the Dutton/Brady administration to determine and declare proficiency for our pupils. The motion carried unanimously. 

 

The next meeting of the Board, which is the Final Budget meeting, will be held on Saturday, August 15, 2020 at 7:00 AM.  The meeting adjourned at 9:30 PM.

 

ATTEST:  ______________________________ _______________________________

Clerk Chairwoman

 

             ________________________________

Date

June 22, 2020

 

The regular meeting of the Board of Trustees was called to order at 7:00 PM in the Dutton tech room by Chairwoman Mary Erickson with Clint Ellsworth, Orrie Gonderio, Leigh Greyn, Mike Clark, Supt. Erica Allen and Clerk Betty Brumwell present. Several staff and community were watching the meeting on-line.  The meeting began with the Pledge of Allegiance.

 

Clint moved and Orrie seconded to approve the minutes of the last meeting, May 18, 2020, as presented.  The motion carried unanimously.

 

Clint moved and Leigh seconded to pay the bills covered by Claims warrants #4816-4859 and Payroll warrants #8144-8207 inclusive.  The motion carried unanimously.

 

Orrie moved and Mike seconded to void Claims warrant #4753 written April 20, 2020 to Morgenroth Music for $24.80. The motion carried unanimously.

 

Extra-curricular accounts were discussed for their year-end status and then Clint moved and Mike seconded to accept the report as presented. The motion carried unanimously.  Expenditure budget summaries were reviewed.

 

PUBLIC COMMENTS:  NONE

 

Reid Michel, AD reported:  There recently was a ZOOM meeting to discuss the upcoming athletic season. Our conference has 5 different health departments involved, so there are many different perspectives on what will happen. Letting people into games could become an issue. Everyone is just waiting until closer to games beginning to make a plan. *We will be allowing Open Gym if coaches and students follow the proper procedures. *The new volleyball net still isn't here! *There is a 10C meeting tomorrow and the group will be deciding on the JH basketball as discussed previously.  8C will allow us to join them in the spring, if 10C decides to run JH basketball in the fall. The Dutton/Brady Trustees are in favor of joining the 8C. *No one in Conrad has any idea what us joining them for softball would look like.  Conrad has all new people at the helm.  Reid will look at the timelines for joining the co-op, but will leave it on the back burner for now. *Reid will be looking for local people to referee sub varsity basketball games as much as possible to cut expenses.  Revenue could be down. *The Titan meeting is July 7 at 7:00 in Power. 

 

Supt. Erica Allen's report included: There is lots of painting going on and the HS is almost done. Cliff, Dana, Amy, Seth and Tara came together to discuss it and came up with a great plan. They have worked REALLY hard.  Cliff is still in the shop. Everything will look fresh and new when students come back.  We are still hopeful that new carpet can be installed.  There is asbestos under the HS hall and we think we will have to abate it for about $3000.  The carpet being looked at has a lifetime warranty. New carpet will be put in whatever halls and classrooms we can do with year-end money.  Trustees asked Erica to get a bid from the Choteau store. *Later on in the agenda we are asking you to hire Josh Castaneda to help with maintenance projects. *Cliff is still in conversation with T & K about the concrete work out front of the high school * Cliff will paint the locker room doors and then they will be put in. *Bob Scott is still looking at his schedule as to when he can come to repair the shop slab.  *The office in the music room began leaking and Maddox sent someone to inspect.  It looks like it was a heating vent. *The Electronic sign is being worked on because we appear to have a power supply problem.  *COVID – Administration is looking to return in the fall. There are MANY items to consider and plan for to make this happen. A Community and Staff survey was conducted and good comments came back. CARES money was spent on many sanitation supplies and salaries. *The activity bus was sent to I State because of dead batteries. A shut off for the battery was installed. Cal stays in the loop on bus issues. The old red bus was taken away. *The proposed JH/HS class schedule is enclosed. It is built on an 8 period day and teachers had a lot of input, especially the specialty teachers. The school day still runs 8:00-3:45. 6 class periods have 57 minutes and the last 2 periods have a combined 72 minutes.  The periods will be for one class or split for specialty classes. * Drug testing –For many years we have contracted with Lane and Assoc. for our bus driver drug testing.   Carla Fisher, who was a Lane employee, is now starting her own business.  She operates out of the Havre area and Lane and Assoc. is in Texas.  Administration would prefer the in state business.  

 

6/22/20 page 2

 

Discussion was held on who we should test besides bus drivers and what would we test for. *Technology – Chromebook came back were in pretty good shape. Staff laptops came back also.  Linda and Esther are working on updates for all of these devices under the direction of Freeman and Gaffney.  CARES money will purchase more of both in the event of another remote learning situation. We are sitting pretty good with current electronics.  Freeman/Gaffney is still working on the Midway internet situation.

 

Clint moved and Orrie seconded to hire Karen Lee as the ½ FTE Elementary Principal at a salary of $24,000 per year with full health insurance.  The motion carried unanimously.

 

Orrie moved and Clint seconded to hire Amberly Stephens as the ½ FTE Counselor.  The motion carried unanimously.

 

Mike moved and Clint seconded to hire Josh Castaneda as temporary summer maintenance help. The motion carried unanimously.

 

Clint moved and Leigh seconded to hire Darrell Laubach as the summer Driver Education instructor at $20 per hour. The motion carried unanimously.

 

Orrie moved and Mike seconded to begin the bidding process on building a bus barn. The motion carried unanimously.

 

Clint moved and Mike seconded to pay Erica Allen a salary of $76,752 with all other contract items remaining the same.    The motion carried unanimously. This a 2-year salary negotiation pending re-hire for 2021-22.  The Trustees commented that this raise is well deserved.  

 

Orrie moved to purchase student accident insurance from Special Markets Insurance for approximately $1,000.  Clint seconded and the motion carried unanimously.

 

Mike moved and Orrie seconded to contract with RDT Services, LLC for drug testing for the upcoming year.  The motion carried unanimously.  

 

Orrie moved and Clint seconded to purchase the district insurance package from MSPLIP for $31,859.00.  The motion carried unanimously.

 

Mike moved and Leigh seconded to make the following resolution: The Board of Trustees for School District #28C resolve that the district will dispose of items which are considered obsolete, abandoned, undesirable or unsuitable for school district purposes by offering them for public sale. Inquires on items for sale can be directed to the district office at 476-3201.  The motion carried unanimously.  Items are mostly obsolete technology items.

 

Clint moved and Orrie seconded to designating three early kindergarten students as exceptional according to Policy 3100.  The motion carried unanimously.  

Mike moved and Leigh seconded to change the JH Music education requirements as proposed. The motion carried unanimously.

 

Clint moved and Orrie seconded to offer the following Individual Transportation Contract (ITC) in lieu of bus service for the 2020-21 school year.:   Teresa Aznoe, Heidi Billmayer, Esther Clark, Eric Doheny, Melissa Gemar and Dustin Erickson. The motion carried with Clint, Orrie, and Leigh voting YES and Mary and Mike abstaining. 

 

Orrie moved and Clint seconded to approve the attendance agreement for the Brett DeBruycker children to attend Choteau Schools. The motion carried unanimously.

 

6/22/2020 page 3

 

Clint moved and Orrie seconded to install new carpet in the main hallways, and other areas as year-end money allows.  The motion carried unanimously.

 

Mike moved and Clint seconded to adopt the grade 7-12 class schedule as presented.  The motion carried unanimously.

 

Thank you notes were read from Karla Wittmier for the retirement gift and Corbin Schroeder for the school board scholarship. 

 

The next meeting of the Board will be July 20, 2020 at 7:00 PM. Chairwoman Erickson adjourned the meeting at 8:45 PM. 

 

ATTEST:   ________________________________ ________________________________

CLERK CHAIRWOMAN

 

_________________________________

DATE

 

 

May 18, 2020

 

The regular meeting of the Board of Trustees for School Dist. #28C was called to order at 7:00 PM by Chairwoman Mary Erickson with Clint Ellsworth, Lee Dahlman, Orrie Gonderio, Leigh Greyn, Trustee elect, Michael Clark, Supt. Erica Allen, and Clerk Betty Brumwell present.  The meeting was available to staff and community via Google meeting.  

 

Clint moved and Leigh seconded to approve the minutes of the last regular meeting, April 20, 2020, as presented. The motion carried unanimously.  

 

Orrie moved and Clint seconded to approve the minutes of the special meeting, April 27, 2020 as presented.  The motion carried unanimously. 

 

Clint moved and Orrie seconded to pay the bills covered by Claims warrants #4780-4815 and Payroll #8118-8143 inclusive. The motion carried unanimously.

 

Orrie moved and Leigh seconded to approve the extracurricular funds report as presented. The motion carried unanimously.  

 

Budget summaries from May 2020 and May 2019 were reviewed and compared.

 

After canvassing the results of the May 5, 2020 election, Lee moved and Clint seconded to certify that the levy proposal passed with 202 voting FOR the Levy and 93 voting against the levy.   The motion carried unanimously.

 

Clint moved and Lee seconded to declare Michael Clark the new trustee elected by acclamation. The motion carried unanimously.

 

Clerk Betty Brumwell swore Mike Clark in as Trustee.  Supt. Allen presented Lee Dahlman a belt buckle as thanks for his years of service to the district.

 

The Board re-organized as follows: Orrie nominated Mary Erickson as chair of the Board. Clint seconded. The motion carried unanimously. Clint nominated Orrie Gondeiro as vice chair of the Board.  Leigh seconded and the motion carried unanimously. Orrie moved and Clint seconded to appoint Betty Brumwell as Clerk of the Board, the motion carried unanimously. Chairwoman Mary Erickson appointed Mike Clark and Betty Brumwell to serve on the Teton County Transportation committee.  Orrie, Clint and Mary were appointed to the Titan Football Co-op Board.  The Board will continue to meet on the third (3rd) Monday of each month at 7:00 PM in the High School Technology room. 

 

Principal Leslee Weber gave her final Principal report as follows:  As  a class assignment Grace Greyn wrote a  newspaper article for end of year activity  and Ms. Weber showed this assignment to the Trustees as an example of work completed throughout remote learning. *There is a tree planting ceremony, honoring  Emma Loney, at 3:45 PM on Thursday. Letters written to Emma will be buried with the tree. A plaque for the tree will be paid for by NHS.  The buddy bench will be moved from the playground to an area by the tree.  *Both colonies went back to their physical schools beginning May 11th. Midway graduation is May 27 at 4:00 PM; Pondera graduation is at 9:00 AM followed by a picnic. Supt. Allen presented Ms. Weber with a Montana Silver & Turquoise necklace in appreciation for all she did for Dutton/Brady School. 

*Supt. Allen reported that we have been very busy at the school. *Trustees should look at shop remodeling that was done by Cliff *T & K Enterprise will pour the slab out front for the flagpole.  *Other projects being considered are painting the HS halls and maybe changing the flooring. *Dana has been outside mowing as well as working on cleaning.  She has done a huge amount of work in various areas.  Para professionals are doing odd jobs for us in the maintenance area.  *A badger has been digging out on the playground field.  Clint and Cliff are working with FWP to trap it.  

 

5/18/20 page 2

*There are several changes and adjustments being made due to the Coronavirus pandemic.  *At this time, administration thinks we should be able to open in the fall with modifications.  Discussions are also being held with teachers on changes that would be made if we must do remote learning again. *Teachers are asking for final projects which are being done remotely. There have been a lot of writing projects.  The district has done a good job in virtual learning. Teachers are to be applauded. *Dutton/Brady graduation and awards assemblies went off well and were broadcast on NFHS.  *The district will be receiving CARES money and that will hopefully be in our accounts by the end of June*The district will be receiving all transportation money even though not transporting students.  We would like to use the ITC money for some of the excess costs due to COVID-19.  *The new activity bus did come and several people were here to approve it.  It is a very nice bus.  In light of that, the Trustees should discuss building the bus barn next month. *The proposed calendar has a late start for school on August 26. The Colonies gave suggestions on their calendar and they also begin August 26. For Junior High and High School, an 8 period day is still being considered.  *Reid gave some information he has regarding softball. Choteau does not provide a coach or transportation to the Conrad softball co-op.  *The 10C is still thinking about moving JH basketball to the fall.  That really hurts us because girls will have to choose volleyball or basketball and we need them on HS teams to have a program. The 8C still has JH in the spring.  *Luke has some ideas on improving the music program.  He would like to see the district mandate that JH students take either band or choir all year.  Athletic awards are tomorrow night.  On Wednesday, May 20 the 8th grade graduation will take place.  Leigh will hand out diplomas.  *Wednesday and Thursday will be student check out. Family checkout times are scheduled to  limit, as much as we can, students coming in all together. *At this time, we foresee bus routes being the same as this year with ITC contracts *Friday is staff check out.  *Technology is moving forward. 

 

All head coaches have been evaluated except the head track and speech/drama coach. Reid recommends rehire of all coaches.   Clint moved and Mike seconded to hire the following coaches, with the MTSBA contract, for the 2020-21 school year.  

Volleyball – Lori Ostberg- Head, Breanna Dahlman – JH and Assistant HS

GBBall -       Randall Reeve – Head and JH    Breanna Dahlman – Assistant

BBBall –      Tyson Anderson – Head     Dustin Erickson – JH and Assistant

Track -        Tom Tranmer – Head, Brent Hitchcock – Assistant, Breanna Dahlman - JH

Speech/Drama – Matthew Sutherland

  The motion passed with Orrie, Clint, Leigh and Mike voting FOR the motion, Mary abstained.  

 

Orrie moved and Leigh seconded to hire Wayne Anderson as a para professional for 2020-21.  The motion carried unanimously.

 

Clint moved and Mike seconded to hire Betty Brumwell as business manager for the 2020-21 school year at the same salary as 2019-20 per negotiations.   The motion carried unanimously.

 

Mike moved and Leigh seconded to hire Amy Storle and Seth Storle as summer maintenance help. The motion carried unanimously.

 

Clint moved and Orrie seconded to approve the two 2020-21 Bus Routes the same as the present year with mileage adjustments due to students.   The motion carried unanimously. 

 

Orrie moved and Clint seconded to approve the 2020-21 district memberships as follows:

MTSBA $2546.00 MREA $2020.00

Big Sky Special Needs Co-op $14639.00 MHSA $2704.00

MT Co-op Service $149.00 GTCC $ 4335.00

 

Clint moved and Orrie seconded to approve the 2020-21 Colony school year calendar as presented.  The motion carried unanimously.

 

Mike moved and Clint seconded to approve the 2020-21 School calendar as presented.  The motion carried unanimously.  

5/18/2020 page3

 

Clint moved and Mike seconded to appoint Erica Allen as the district representative to BSSNC and to have authority to act on all special education business.  The motion carried unanimously.

 

Clint moved and Mike seconded to approve the Co-op agreement with Power Schools for Speech and Drama for the next 3 years.  The motion carried unanimously. 

 

The next meeting of the Board is June 22, 2020 at 7:00 PM.  Chairwoman Mary Erickson adjourned the meeting at 8:35 PM.

 

ATTESET:  ___________________________________ _______________________________________

Clerk Chairwoman

 

                 ____________________________________

Date

   

April 20,2020

 

The regular online meeting of the Board of Trustees for School Dist. #28C was called to order at 7:00 PM by Chairwoman Mary Erickson with Clint Ellsworth, Lee Dahlman, Leigh Greyn, Principal Leslee Weber, Supt. Erica Allen, and Clerk Betty Brumwell present.  Several staff and community also joined the online meeting. 

 

Lee moved and Clint seconded to approve the minutes of the last regular meeting, March 16, 2020, as presented. The motion carried unanimously.  

 

Lee moved and Clint seconded to approve the minutes of the special meetings, March 17, 2020, March 26, 2020 and April 9, 2020 as presented.  The motion carried unanimously. 

 

Clint moved and Lee seconded to pay the bills covered by Claims warrants #4689-4779 and Payroll #8043-8117 inclusive. The motion carried unanimously.

 

Lee moved and Clint seconded to approve the extracurricular funds report as presented. The motion carried unanimously.  The money taken in on FCCLA/FFA Casino night will be split between the two groups.

 

Budget summaries from April 2020 and April 2019 were reviewed and compared.

 

Betty gave an Election update and said that ballots had all been mailed on April 16, 2020 and were due back by election day, May 5, 2020.

 

PUBLIC COMMENT: NONE

 

Principal Leslee Weber reported: The Juniors will take the ACT test in the fall at no charge. *The Great Falls Fire and Rescue will allow a student to work with them next year as part of the Career Exploration class. Other businesses that have committed to the program are Conrad Schools Special education, John Deere University, and Great Falls College. *Colony students are picking up homework and completing it under the direction of the German teacher and parents * Elementary students are getting packets and doing homework and are also participating in Google Meets.  Some pictures were shown that had been sent in by parents.

 

Supt. Erica Allen's report included: We have been busy in the building!  Cliff completed the copper pipe air supply system update required by the Department of Labor.  He has undertaken a huge project of remodeling the shop.  Dana has been busy cleaning & sterilizing the school. She also did some painting in the lunchroom.  *Maddox Roofing has finished the roof over the auditorium*Bob Scott has assured us we are on his list to repair the cement slab.

 

The Corona Virus changes and recommendations have slowed down, but not stopped. Dr. Allen is in continual contact with the State and County Departments of Health, the CDC and state educational organization.  The district continues with on line learning and teachers are needing to push some students to do homework. Many like that students have had time for one on one help from teachers.  * CARES federal funding is available to districts to help students and teachers receive what they need during this time.  Our immediate goal for these funds is to pay all employees in full and to address all technology needs as they occur.  *At this time, we don't know when we will come back to school.  Tentative plans are being made for continue closure.   Senior parents would like to wait until even June to have a traditional graduation.  The district would still need to honor 6-foot distancing requirements whenever we hold graduation.  The Governor will announce tomorrow his plans for phasing back into life.  Discussion was held on what our choice would be for graduation.  It was suggested that we could live stream whatever we do on the NFHS network.  A decision will be made by May 1. *Class C superintendents have met daily to discuss COVID-19 issues.  It has been very helpful *Hopefully the new activity bus will be delivered by May 1. 

 

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*The 2020-21 Calendar is still being worked on.  One is developed, but we will wait until May for approval in case we need to address further COVID-19 concerns. Could the Trustees change the August board meeting to TUESDAY August 18 because August 17 is a professional development day.  Also could we move the December board meeting up one week.  This was fine with the Board. *There is no new information on softball. *Mrs. Allen works daily with Bill Gaffney on technology issues.  DK Brooke's forward planning by purchasing one-to-one Chromebooks for our students has been critical at this time. Lee asked how grading was going.  It could be lower because students aren't turning things in. Janet Goodell interjected that she gave a grade for attendance. All want to be fair to students, parents, etc., but is has been a difficult process.    

 

Lee moved and Clint seconded to approve participation in the Summer Foods program.  The motion carried unanimously.

 

Policy #3650 was tabled on the advice of MTSBA until July. 

 

Lee moved and Leigh seconded to award the School Board Scholarship for most improved HS GPA to Student #2.  The motion carried unanimously

 

Clint moved and Lee seconded to continue with the ongoing school closure plans.  The motion carried unanimously.

 

Clint moved and Lee seconded to renew the contract with Freeman Gaffney for technical support for the 2020-21 school year.  The motion carried unanimously.  The rates are the same as the previous two years. 

 

The Insurance committee has met with our agent and compared the 3 companies available to schools. MUST has the best rates.  The committee has not yet picked the plans to be offered, but will soon.  Lee moved and Leigh seconded to contract with MUST for the 20-21 Health Insurance coverage.  The motion carried unanimously

 

Lee moved and Clint seconded to hire Amy Griffin as a teacher for the 2020-21 school year. The motion carried unanimously.  Ms. Griffin has 5 years' experience at Colony schools.  Ted was in on the interview.  

 

Lee moved and Clint seconded to accept the resignation of Jessica Olthoff and Leslee Weber at the end of the school year. The motion carried unanimously. 

 

The next meeting of the Board is MAY 18, 2020 at 7:00 PM.  Chairwoman Erickson adjourned the meeting at 8:00 PM.

 

ATTEST: _________________________________ ________________________________

Clerk Chairwoman

 

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